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Backup Strategies
| Posted January 2nd, 2012 |
"Backup" means to keep a copy of data to reduce the risk of loss. It sounds like a simple concept, but the vast majority of small businesses do not have proper, working backups of their data, which puts the entire company at risk. We heartily recommend using at least two of the following methods to ensure your business or personal data is kept safe, and is recoverable.
• USB Thumbdrive -- The two biggest strengths of using a small USB key to store backups are their ease of use and portability. Unfortunately, they are easily lost, exposing your data to whomever finds it, and this isn't a solution that is scalable -- as your needs grow, having a stack of unlabeled USB drives becomes quite unwieldy.
• Physical Copy -- There are still some companies that print reams and reams of data, to keep safely offsite as their backup. While such a solution is costly and time-intensive, let alone space-intensive, and difficult to quickly recover data from, it surely provides protection against all manner of computer software or hardware failure. Provided, of course, that your printer doesn't die from exhaustion.
• Offsite Backup -- Either via a physical disk or by sending your data to a remote site, having an offsite solution provides security against physical trauma to your building; a fire at your office will not get your data, but the tradeoff is paying someone remotely to host/keep your data, and the fact that recovery takes time, be it travel time for the physical drives or transfer time over the internet. This is always a good secondary backup policy, as a "just in case" measure.
• Tape Backup -- Most large corporations still maintain a large tape library for backups, with good reasons for it -- tapes are reliable, easy to use, and the software that controls the backups is well-developed and very powerful. Unfortunately, the initial cost for a tape backup system is rather significant, and may be prohibitive for smaller operations. Even with the cost, however, having tapes is all but an industry standard.
• RAID -- Modern computers have the ability to mirror data between two drives, to protect against physical damage. All machines wear out, and if a drive dies, it is a very expensive endeavor to recover that information. By having twin disks working in parallel however, a single disk failing is no great detriment. However, I would not call this a true "backup solution" because if a file is deleted, it is removed from both drives. A staple in any modern server for its reliability and efficiency, this should be used in conjunction with one or more of the above systems.
There are many other methods or systems to back up corporate or personal files and records, but these above are by and large the most common. We at MSMB Networks can't encourage you enough to have a system in place to protect your data, and will do our part to make sure there is a solution that both meets your needs and fits in your budget. Data loss is a preventable hardship, and one that is far easier to prepare for at the beginning, than recover from after the fact.
Christopher C. Wright is the CTO and Co-Owner of MSMB Networks (http://msmbnetworks.com), an enterprise-level Information Technology consulting firm. With over 11 years' experience administrating Windows, linux, and combined networks, he is focused on emerging technologies and their potential to save clients money. His specialties include simplifying IT jargon for the lay user, creating milestone plans for the future, and customizing reporting and statistic analysis of network and system resources. Outside of the IT world, he is an Eagle Scout and Master Mason.
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